aerial photo courtesy of Jacques Borcoche 

Nesmith Library Board of Trustees

Tuesday, September 10, 2013

Minutes

 

Present:  Trustees – Peter Tousignant( Chairman), Mark Branoff (Assistant Treasurer), Patricia Barstow (Vice Chairperson), Tara Picciano (Recording Secretary), Anne-Marie O’Neil, Cathy Robertson-Souter (Corresponding Secretary)

Director – Carl Heidenblad

Assistant Directors – Diane Mayr, Lois Freeston,

F.L.O.W. – Pamela Russell Co-Director of Children's programming

 

Excused- Karen Marcil (Treasurer)

 

Call to Order:

The meeting was called to order at 7:05 pm. Chairman Peter Tousignant read the Mission Statement. The minutes from the August 13 meeting were amended to include Patricia Barstow as acting Chair, Carl Heidenblad and Mark Branoff stepped out of the room at the time of the vote, and the minutes were accepted.

 

Reports and Housekeeping:

 

Treasurer’s Report:  The assistant Treasurer Mark Branoff gave the report:

 

Director’s Report:

 

F.L.O.W. Report:

 

Staff. Report: Karen Frey has worked with the library part time for 18 years. She currently works 6 hrs on the front desk, helps with the GMILCS bag packing and unpacking, runs the Parenting Workshops, manages the toddler page for Nesmith’s FaceBook page, in addition to the toddler programs here at the Library.

The toddler program is up to 3years of age and at 9:30 & 10:30am.  She creates structured time for the kids to play and socialize and selects the theme, activities and all books.  Her basic goal is to introduce books and the library into the toddlers' lives and alternating between books and songs to keep their attention.  Fall session starts next Monday. 

In the spring Karen started a home bound delivery program where she will drop off and pick up books to people who are homebound due to conditions such as age, illness, or physical disability.  The program is called Books on the RunIt is advertised at the Senior Center, Library  and newspaper.

Karen also created another program, Born to Read.  Any time a baby is born she delivers a bib, a board book and information about the library in a gift bag. 

Karen has extensive experience in social work and can fill in seamlessly to all positions at the library.  She continues to work with newborns, toddlers and seniors to the benefit of our Windham Community.

 

Correspondence:  No Correspondence according to Cathy Robertson-Souter.  A thank you note will be written to the Historical Society.

 

 

Unfinished Business:

 

The Endowment Committee Chaired by Patricia Barstow presented the Named Fund Endowment Fund. It was presented to the Board in three sections to be discussed and voted on separately.

 

First: The description was read by Patricia Barstow.  Peter Tousignant and Cathy Robertson-Souter had questions on wording.  A vote to accept as written was seconded by Tara Picciano and passed unanimously.

 

Second: Policies for the Named Fund were read by Patricia Barstow. Changes were made and Anne-Marie O’Neil moved to accept the Policies for the Named Fund. There was a second from Mark Branoff and a vote passed unanimously.

 

Thirdly: Policy for Investment of the Named fund was presented by Mark Branoff. Patricia Barstow moved to approve the Policy. There was a second from Peter Tousignant and the vote passed unanimously.

 

Tara Picciano was excused from the meeting and Patricia Barstow continued taking Minutes at 8:40 PM

 

Technical Programs: Lois reports that the new web site is a work in progress. She is using Dream Weaver software for this effort.

 

Library Policies: Great work has been done via email this month in updating the library policies. An ad hoc committee (Carl, Peter, Cathy, Patricia) will finish the work before next month’s meeting. Carl will resend the policies for the committee’s review. At the end of each policy, changes suggested by the board will be listed.

 

Strategic Plan Assessment: Assessing our progress on the Strategic Plan did not work well as an email exercise. Since Carl often hears from people, “Well, you’re not doing anything,” yet we know that this is far from the truth (as evidenced by what we see happening at the library and what we hear in the monthly reports by staff members), time spent reviewing progress would be time well spent. Therefore, thirty minutes will be devoted to the Strategic Plan assessment at the October board meeting and the review will be continued in November if necessary.

 

Announcements:

There were no announcements

 

The meeting was adjourned at 9:07 PM

 

Respectfully submitted,

Tara Picciano

 

Draft subject to approval