Nesmith Library Board of Trustees

Tuesday, May 8, 2012

Minutes

 

Present:  Trustees – Norman Boutillette (Chairman), Peter Tousignant (Vice-Chairman), Mark Branoff (Treasurer), Karen Marcil (Assistant Treasurer), Mary Lee Underhill, Tara Picciano (Corresponding Secretary)

Director – Carl Heidenblad

Assistant Directors – Diane Mayr, Lois Freeston

Excused: Patricia Barstow (Recording Secretary)

 

Call to Order:

The meeting was called to order at 7:01 pm. The minutes from the May 8, 2012 meeting were accepted as written.

 

Correspondence: No  Correspondence

 

Reports:

Treasurer’s Report:  

42% of budget was spent and 41% of the year has elapsed.

The library has received a patron gift. This item will be added to the next meeting’s agenda so we can officially accept it.

Thanks to the Nesmith quilters for donating the net proceeds of $1675 from quilt raffle.



 

Director’s Report:

Circulation is slightly down, but visitations are up.

Sunday visits are slightly down.

The energy audit has been received It was very well done. It addressed mostly efficiency matters.  The VAB boxes don't work correctly, but this was not addressed in the audit. The auditors made $100,000 plus recommended changes. The Director will study the results of the audit and get back to us with recommendations. The report was e-mailed to board members already.

 
Some GMILCS library stats were presented:

Nesmith Library is a net positive loaner to all other GMILCS libaries: 4.5 to 1 ratio. (7963 to 1780)

At home holds placed to catalog from home is increasing.  A current electronic copy of circulation statistics is always available from Jena Day. A hard copy for each trustee will be generated annually.


The Director will send e-copies of  GMILCS Board or Director's meeting minutes to trustees as they occur.

 

The Director stated that the Strawberry Festival was outstanding. FLOW had an excellent reaction to weather.

 

Carolyn Webber, a former trustee, was in attendance. She was recognized by the Board for her years of service on the Board. Carl ran the wayback machine and waxed eloquent about her service to the library. The book, Old Houses has been donated to the library in her name.

 

Ad Hoc Endowment Fund Committee Report:

          The Committee met on May 23rd and decided its first decision needed to be whether or not to partner with an outside agency in establishing an endowment program. It was decided to meet with representatives of the Windham Endowment (WECA) and the New Hampshire Charitable Foundation (NHCF).

 

            The Committee met on June 5th with representatives of WECA, and will meet on June 20th with representatives of NHCF.

 

New Business:

In lieu of a complete evaluation of the Strategic Plan, because the plan is so new, the Board considered the 6 “One Time” objectives only and noted the status of each.

 

1   (6.7)    Strong Presence at Strawberry Festival

Completed (Objective will be moved to “Ongoing.”)

 

2    (7.2)   Establish Endowment Fund

In Committee; Partially Completed (20%)​ 

 

3 (3.3)  Redesign Website

Ongoing (Suggestion to change “Redesign” to “Maintain and update.”)

                

4 (6.1)  Plan for Marketing

Not yet begun​

 

5 (1.4)  Solicit Patron Input

Not yet begun

 

6 ((5.6) Front Door Redisign

Not yet begun

 

 

Announcements:

Next Endowment Fund Committee meeting: Wednesday, June 20, 2012, 6:30 pm.

Trustees’ Meeting: Tuesday, August 14, 2012, 7:00 pm.

The Atty General’s Library Trustee Session: Wednesday, June 13, 2012, 1 to 4 pm in Concord

The library will be closed July 4th.

 

The meeting was adjourned at 7:58 pm.

 

Respectfully submitted,

Peter Tousingnant/Norman Boutillette