Nesmith Library Board of Trustees

Tuesday, March 15, 2011

Minutes

 

Prior to the meeting:  Mark Branoff, Mary Lee Underhill, Peter Tousignant, Karen Marcil, and Norman Boutillette were sworn into office by Windham Town Clerk, Nicole Merrill.

 

Present:  Trustees--Mark Branoff (Chairman), Carolyn Webber (Vice-Chairman), Norman Boutillette (Treasurer), Mary Lee Underhill (Assistant Treasurer), Karen Marcil, Peter Tousignant

Excused-- Patricia Barstow

Directors-- Carl Heidenblad, Lois Freeston, Diane Mayr

 

 

Call to Order:

The meeting was called to order at 7:08 pm.

 

Mark officially thanked former Trustees Anne Marie O’Neil and J.R. Siegel for their service to the Nesmith Library.

 

Minutes:  The minutes from the February 8, 2011 meeting were accepted unanimously without modifications.

           

Correspondence: There was no correspondence this month.

 

Reports:

            Treasurer’s Report:  As of 2/28/11, approximately 16.7% of the year has elapsed and 15% of the operating budget has been spent.  Four line items that are significantly over budget at this time are Property Maintenance at 59% (because of approved repairs to the HVAC system), E-Information Resources at 57% and  Association Dues at 36% (both because of periodically recurring fees which are precisely budgeted for over the course of the year), and Heat at 35% (Hopefully, the worst of the heating season is behind us). 

 

            Director’s Report:  Use Numbers show that we are in a slight slowdown over previous years.  2009 was a peak year.  This trend seems to be continuing and will be carefully monitored.

            Outside lighting, which is the responsibility of the Town, still needs to be addressed, but it is not likely to happen in the wintertime.

            As a security measure, we’ve requested portable alarms for when individuals secure the building at night.  Also, the defibrillator needs to be automatically alarmed to dial 911 if used.  These are Town projects in progress.

            Carl again addressed the importance of technology and he will be presenting e-book workshops on 3/16 and 4/20.  We are now tracking e-book and audio downloads from NHDB.  He stated that use was already up significantly for March.  Nesmith Library is attempting to stay abreast of e-book technology and use within the parameters of our physical technology and budget.  Carl has a “petting zoo” of e-readers to be made available to staff in order to familiarize them with use and downloading procedures.

            Peter suggested links in our website to video on how to use e-books, as well as to new downloadable material.

 

Strategic Planning Committee Report:  The minutes of the January 24, 2011 meeting were presented to the Board.

 

Unfinished Business:

            Internet Use Policy:  Copies of the new and current  “Nesmith Library Public Internet Access and Appropriate use Policy” were passed out.  The essence of the major change in the new policy is to open Internet access to persons 11 years old and above without parental permission.  Carl and the staff are in favor of not requiring users ages 11 through 18 to go through the written parental permission procedure. Parental awareness of the pervasiveness of the internet is at a much higher level than in the past and it is thought that the new policy is a better balance between granting meaningful access to all users while still giving parents an appropriate level of responsibility in regulating internet use. The requirements of use for children 10 years old and younger remain the same.

            Mark noted that if the policy were adopted, the specific changes would have to be well publicized so that parents would be aware of it.

            The policy will be further discussed and voted upon at the next meeting.

 

            Library Office Renovation:  FLOW has indicated that they are willing to fund the project at this time.

            Carl would like to talk with Sally D’Angelo to see if she’s willing to proceed with the project and find out if vendors would honor quoted costs even thought time has elapsed since the quotes were given.

A motion was made by Carolyn and seconded that payment be authorized  for design services and that this would  be taken from cap 3 funds.

Motion passed unanimously.

 

 

            A motion was made by Norman at 8:25 that the meeting be extended in order to complete new business.

            Motion seconded and approved unanimously.

 

New Business:

            Election of Officers for 2011-2012

            There was consensus that nominations be made for a full slate of officers and one ballot be cast by the secretary.

            Nominations were made and seconded for the following:

            Chairman                                Mark Branoff

            Vice-Chairman                       Carolyn Webber

            Treasurer                               Norman Boutillette

            Assistant Treasurer               Mary Lee Underhill

            Secretary                                Patricia Barstow

            Corresponding Sec’y             Karen Marcil

 

            The Secretary cast one ballot.  All members agreed to the slate.

 

            The Personnel Committee  will consist of Carolyn Webber, Patricia Barstow, and Mary Lee Underhill.

 

            The Finance Committee will consist of Norman Boutillette, Mary Lee Underhill, and Carl Heidenblad.

 

            Mark made the following appointments to the Strategic Planning Committee: Mary Lee Underhill, Peter Tousignant, Karen Marcil, Patricia Barstow, and Norman Boutillette.

A motion was made and seconded  that the appointments to the Strategic Planning  Committee be approved.

            Motion passed unanimously.

 

 

Announcements:

            Overview of e-reader/e-book technology, Nesmith Library: Wednesday, March 16, 2011 at 6:30 PM.

 

Strategic Planning Committee Meeting: The next meeting of the Strategic Planning Committee will take place on March 28, 2011 at 6:30 pm.

           

Trustees’ Meeting: The next meeting will be held on April 12, 2011 beginning at 7:00 pm.

 

            2011 NHLTA Annual Spring Conference, May 9, 2011 at SERESC Conference Center, Bedford, NH

 

The meeting was adjourned at 8:54 pm.

 

 

Respectfully submitted,

Norman Boutillette

Draft subject to approval