NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, September 8, 2009

Minutes

 

Present:  Chris Monterio, Chairman, Joan Griffin, Vice-Chairman, Mark Branoff, Treasurer, Mary Lee Underhill. Corresponding Secretary, Anne Marie O’Neil, Carolyn Webber, Carl Heidenblad, Director, and Diane Mayr

And Lois Freeston, Assistant Directors

Guests:  Wendy Keller,Jennifer Simmons, and Norman Boutelette.

 

The meeting was called to order by Chris Monterio at 7:05 p.m.

The minutes of the August 11 meeting were accepted as written.

 

Carl introduced Jennifer Simmons, the new chairman of F.L.O.W.

 

REPORTS:

F.L.O.W:  Jennifer reported that she would be pleased to participate in the Board meetings to exchange information on programs and Library needs.

She said that the FLOW board is working on the on-going book sale,  that all positions have been filled, and that they want to recruit new members for the Board. 

Carl expressed his appreciation for the Friends and said they made the summer programming possible!  He also said how much the staff appreciated FLOW’s gift of shelving.

Jennifer announced that their first meeting will be on September 16 and they hope to plan the annual banquet.

 

FINANCE:  Mark reported that the financial data from the Town was not available this early in the month.  Carl said that the budget is very close to what was planned and anticipated.

 

DIRECTOR:  Carl introduced Norm Boutelette, who is considering being a candidate for the Board position created by Wendy Keller’s move to Nashua.

 

He reported that the Library experienced a “fabulous” summer in terms of programs and participation as reflected in the statistics:

Circulation in August was 19,995—an increase of 13.6% over last August.

There were 10,658 registered patrons, 705 Internet users, and 416 persons attended programs.

The total of collections was 82,842 and volunteers gave 104 hours.

Carl said the painting of the building is nearly complete, the new shelving was delivered and is now full! and he is expecting carpeting quotes.  He also discussed technology needs

 

EXISTING BUSINESS: 

IINTERIM TRUSTEE:  the trustees discussed potential candidates  not only to complete Wendy’s term from now until May, but also to fill the three possible vacancies that will be created by present members whose three-year terms will expire in May.

 

NEW BUSINESS:

Carl presented  and discussed a draft budget for 2010 designed to meet the Town’s recommendations.  It was clear that the personnel and finance committees should meet regarding compensation issues.  A joint meeting of the finance and personnel committees will be held on Tuesday. September 15 at 6 p.m.

 

ANNOUNCEMENT:

The next meeting will be held on Tuesday, October 13, 2009 at 7 p.m.

 

The meeting was adjourned at 8:15 p.m.

 

Respectfully submitted,

Mary Lee Underhill

Draft subject to approval