NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, December 8, 2009

Minutes

 

Present:  Chris Monterio, Chairman, Joan Griffin, Vice-Chairman, Mark Branoff, Treasurer, Mary Lee Underhill, Corresponding Secretary, Anne Marie O’Neil, Norman Boutilette, Carl Heidenblad, Director and Diane Mayr, Assistant Director.

Excused:  Lois Freeston and Carolyn Webber.

 

The meeting was called to order by Chris Monterio at 7:08 p.m.

 

MINUTES:  The minutes of the November meeting contained 2 errors:

1.       The percent sign was omitted in the first sentence under FINANCE

It read “78 of the budget was spent…” when it should have been “78% of the budget was spent…”

2.       Under the DIRECTOR, the number of loans should have been “17,710” NOT “16,788”

          The minutes were accepted as amended,

  

          REPORTS:

 

FINANCE:  There was no report since the bank statement was not yet available.  There was a discussion about present and predicted interest rates.

DIRECTOR: 

Carl reported  

Statistics:  Circulation in November numbered 16,418 loans.  There were 458 Internet users (This decrease in Internet use was due to disruptions during the installation of FIOS/FAST.)  There were  5,989 visitors recorded by the people counter (600 came on Sundays).

Building: Sally D’Angelo will have a proposal with ideas for space layout in the workroom area early next year.

Carl is considering an ergonomics study for the staff work stations.

Technology:  One Communications will change the phones back to POTS service.  POTS is “plain old telephone service!”

Follett software installation is planned before the end of the year.

 

EXISTING BUSINESS

Revenue Generating Equipment:  Prompted by Mark Branoff’s suggestion, Carl composed a proposal for adoption for receipt of income-generating equipment which requires a warrant on the Town ballot in March.

MOTION was made by Mark Branoff and seconded

          That the Board  approve the proposal made in accordance with RSA-A:11-b for a warrant to read:

“Shall we permit the public library to retain all money it receives from its income-generating equipment to be used for general repairs and upgrading and for the purchase of books, supplies, and income-generating equipment?”

The motion passed unanimously.

Carpeting:  Carl submitted the information on three carpeting bids received.  The board asked questions and clarification regarding costs, quality of materials, time frame, process, the effect on patrons, staff, and daily routine, safety, preventative maintenance and best time to schedule.

 

2010 budget:  Budget hearings at the Town level are still ongoing.

 

NEW BUSINESS:

 

Director’s Evaluation:  Chris will e-mail the evaluation forms to all members.  The Board will discuss the composite results at the January meeting.

 

ANNOUNCEMENTS:

The next Trustees’ Meeting will be held January 12, 2010 at 7 p.m.

 

The meeting adjourned at 8:05.

  

Respectfully submitted,

Mary Lee Underhill

Draft subject to approval