NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, April 14 2009

Minutes

 

Present:  Joan Griffin, Chairman; Mary Lee Underhill, Vice-Chairman, Mark Branoff, Treasurer; Chris Monterio, Assistant Treasurer; Wendy Keller, Recording Secretary; Anne Marie O’Neil, Corresponding Secretary, Carl Heidenblad, Director; Lois Freeston, Assistant Director; Diane Mayr, Assistant Director. Carolyn Webber was excused.

 

Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 7:15 p.m.

Minutes: The minutes of the March 17th meeting were approved with amendments.

 

Correspondence: None

Reports:

Financial—25% of the year has elapsed and we had spent 23% of the operating budget.

Nesmith Library Directors Report, April 2009

Building and property maintenance. 

 

Technology.

 

Other items:

 

Overview.

 

·        Registration.    There were 70 new registrations in March. 

·        Internet uses.  796 uses in March 2009 vs 724 in March 2008. 

·         People Counter.  6432 visits were counted in March 2009

Unfinished Business

·         Staff Party—thoughts about thanking the staff with a party. MOTION: Anne Marie moved that starting next year the staff party be held every other year instead of every year. The motion was seconded and passed unanimously. In addition the staff will be recognized by the trustees on their employment anniversary. Anne Marie will coordinate this effort.

·      Director’s Annual Review—Board members were asked to complete Carl’s review as soon as possible if they have not already done so.

·      Credit Card Policy—Mark presented the second draft of this new policy. Mary Lee moved that the policy be accepted per the draft. The motion was seconded and passed unanimously.

·               Strategic Planning Committee—The survey is ready to go and will be released next week.

·               Election of Officers—The slate of officers was presented as follows:

      Chairman—Chris Monterio

      Co-Chair---Joan Griffin

      Treasurer—Mark Branoff

      Recording Secretary—Wendy Keller

      Corresponding Secretary --Mary Lee Underhill

MOTION: Mary Lee moved that the slate be accepted as presented. The motion was seconded and passed unanimously.

New Business:

Executive Session: Joan polled the members—all agreed to go into executive session to discuss a personnel matter.

At the end of the session Joan polled all the members to exit the session.

 

Announcements:

      Trustees Meeting: Tuesday May 12, 2009 at 7:00 p.m.

      Library Trustees Annual Meeting and Conference, Thursday May 7th. Mark, Wendy and Mary Lee will attend.

     

·        Respectfully submitted,

 

Wendy Keller, Recording Secretary

Draft Subject to Approval

 

NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, April 14 2009

Minutes

 

Present:  Joan Griffin, Chairman; Mary Lee Underhill, Vice-Chairman, Mark Branoff, Treasurer; Chris Monterio, Assistant Treasurer; Wendy Keller, Recording Secretary; Anne Marie O’Neil, Corresponding Secretary, Carl Heidenblad, Director; Lois Freeston, Assistant Director. Carolyn Webber was excused.

 

Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 7:15 p.m.

Minutes: The minutes of the March 17th meeting were approved with amendments.

 

Correspondence: None

Reports:

Financial—25% of the year has elapsed and we had spent 23% of the operating.

Nesmith Library Directors Report, April 2009

Building and property maintenance. 

 

Technology.

 

Other items:

 

Overview.

 

·        Registration.    There were 70 new registrations in March. 

·        Internet uses.  796 uses in March 2009 vs 724 in March 2008. 

·         People Counter.  6432 visits were counted in March 2009

Unfinished Business

·         Staff Party—thoughts about thanking the staff with a party. MOTION: Anne Marie moved that starting next year the staff party be held every other year instead of every year. The motion was seconded and passed unanimously. In addition the staff will be recognized by the trustees on their employment anniversary. Anne Marie will coordinate this effort.

·      Director’s Annual Review—Board members were asked to complete Carl’s review as soon as possible if they have not already done so.

·      Credit Card Policy—Mark presented the second draft of this new policy. Mary Lee moved that the policy be accepted per the draft. The motion was seconded and passed unanimously.

·               Strategic Planning Committee—The survey is ready to go and will be released next week.

·               Election of Officers—The slate of officers was presented as follows:

      Chairman—Chris Monterio

      Co-Chair--Joan Griffin

      Treasurer—Mark Branoff

      Corresponding Secretary—Wendy Keller

      Mary Lee Underhill—Corresponding Secretary

MOTION: Mary Lee moved that the slate be accepted as presented. The motion was seconded and passed unanimously.

New Business:

Executive Session: Joan polled the members—all agreed to go into executive session. At the end of the session Joan polled all the members to exit the session.

 

Announcements:

      Trustees Meeting: Tuesday May 12, 2009 at 7:00 p.m.

      Library Trustees Annual Meeting and Conference, Thursday May 7th. Mark, Wendy and Mary Lee will attend.

     

 

·        Respectfully submitted,

Anne Marie O’Neil

Wendy Keller, Recording Secretary

Draft Subject to Approval