NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, June 10, 2008

Minutes

Present: Joan Griffin, Chairman; Mark Branoff, Treasurer; Chris Monterio, Assistant Treasurer; Wendy Keller, Recording Secretary; Anne Marie O’Neil, Carl Heidenblad, Director; Diane Mayr, Assistant Director, Lois Freeston, Assistant Director. Mary Lee Underhill, Vice-Chairman and Carolyn Webber were excused.

Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 7:05 p.m.

Minutes: The minutes of the May 13, 2008 meeting were approved.

Correspondence: None

Reports:

Financial—41% of the year has elapsed—we have spent 39% of the budget.

Director’s-- Carl presented his report for June.

Overview.

Circulation. As of the end of May 15,191 items had been loaned, a 13.5% increase from the previous May.

Registration. There were 51 new registrations in May. We now have more than 9600 registered library customers.

Internet uses. 588 uses in May.

People Counter. 5544 visits were counted in May.

Sunday usage. There were 291 visits in May compared to 245 visits in May, 2007.

Statistics—For May our collection size totaled 81,711 items. Volunteers logged 88.5 hours.

Building and property maintenance.

Shelving-- We have received and are now using the new shelves in the children’s room. End of stack display sections will be added to the bookstacks in the adult area on 6/13.

Strawberry festival preparations are complete, with many thanks to Al Barlow and the Maintenance Department.

Other items.

A new server has been ordered from Dell to replace our main server, which is now 7 years old. Carl will work with Eric Delong, Town IT; and the TAC to install this server. Additionally, a suite of 25 CAL (client licenses) has been ordered as the new server will have Windows Server 2003 for an operating system. When the new server is up and running, a new robust pc should be purchased to replace our current Internet "server" machine which is 6 years old. Then, working with the TAC and Eric we will switch over our data provider and web hosting site. Finally when the above steps are complete and working satisfactorily, Carl would like to investigate the possibility of upgrading our Follett automation system, either at the end of year or early in 2009. The staff has been looking at Follett’s latest product, Destiny, and are impressed with it.

MOTION: Anne Marie O’Neil moved to give the director blanket permission to close for a half day on a Friday for the purpose of converting the hardware. The motion was seconded and carried unanimously.

Unfinished Business

Time Line for Library Expansion---Nothing new to report

Volunteer of the Year—Anne Marie reported that she contacted Dave Sullivan--nominations are submitted in the fall.

Strawberry Festival--Carl reported the event was a great success.

Trustee Emeritus and Murray Levin Volunteer Award—We discussed options for presenting the award, but will table any action until our August meeting as well as our role in the joint meeting with F.L.O.W. in the fall

New Business

NH Library Association Trustee Orientation (Bow, NH June 19, 2008). We will look into the possibility of Joan, Mark and Wendy attending.

Mark attended the Conference of Library Trustees in North Conway and passed around some of the information that was distributed.

Announcements

Trustees’ Meeting—Tuesday, August 12, 2008 7 p.m.

ADJOURNED: The meeting was adjourned at 8:35 pm

 

Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval