Tuesday, January 8, 2008



Present:  Joan Griffin, Chairman; Mary Lee Underhill, Vice-Chairman; Mark Branoff, Assistant Treasurer; Chris Monterio, Treasurer; J. Gross, Wendy Keller, Recording Secretary; Carl Heidenblad, Director; Lois Freeston, Assistant Director; Diane Mayr, Assistant Director. Pat Skinner, Corresponding Secretary was excused.


Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 7:10 p.m.

Minutes: The minutes of the December 11, 2007 meeting were approved.

Correspondence: None


Financial—There is no report from the Town YTD as of yet.

 Director’s-- Carl presented his monthly report for December 2007.


·        Circulation--- As of the end of December 181,349 items had been loaned compared with 176,713 items the previous year. This is a 2.5% increase. In 2007, we had 6 months with 15,000 items or greater circulation.  In 2006 and 2005 we had only 3 months that exceeded 15,000 items, and only one in 2004.   Additionally, both September and November 2007 exceeded 14,500 circulations. 

·        Registration--- There were 650 new registrations in 2007.

·        Internet uses--- 520 uses in December.  There were 1297 more uses in 2007 compared to 2006.

·        People Counter--- The people counter broke on December 8th.   There were several days without a good count.  The unit has been repaired. Never the less, our overall count was very similar to 2006.

·        Sunday Usage--- January through December 2006:  3671 visits; January through December 2007:  4470 visits.

·        Statistics—for December we had 75.97 volunteer hours. Our collection size totaled 79,680 items.


Building and property maintenance. 

·        Book Drop---Jerry Croteau has removed the interior book drop creating more office space.

·        Shelving---I have received a quote from Tucker Library Interiors to add two pieces of shelving within the children’s library.  I am proposing that we eliminate the OPAC/ game computer table.  Tuckers quote includes OPAC stands.  The quote also includes slat wall display end panels for the adult area.  Childrens’ Room shelves would cost $3588.  OPAC stands would cost $1378.  End panels for the adult section would cost $5621.  I would like to see if the FLOW will assist us with this.  I am still waiting to hear from FLOW.

CIP--- The committee has funded the deferred maintenance side as recommended in our request categorizing them as Class II – Necessary.  Funding was scheduled as follows: 

·       2008--- $70,000 for exterior painting and interior lighting

·        2009-- $95,000 for interior painting and one half carpeting; 

·       2010-- $50,000 for remaining carpet and telephone and data upgrades.

·       However the CIP categorized the expansion project as Class V (premature) with no funding.  The CIP committee recommends that design and construction work on a library addition be put on hold until the impact of the new media center at WHS can be fully realized. Carl will forward the entire report for our review.


 Unfinished Business

·     By-Law Committee Report/Vote—The Board reviewed the final changes proposed by the committee. J. Gross moved that we accept the changes and approve these By-Laws which will go into effect on March 11, 2008. The motion was seconded and approved by a vote of 6-0.

·  Building Committee Chairman—the Board discussed the importance of appointing  a Chairman. Candidates were discussed and will be approached in the near future.

·  New Trustees come March. The Board discussed which terms are expiring. We will have to fill one 1 year term and 2 three year terms. Several candidates were recommended. Various members of the Board will contact them. The filing date is from Wednesday January 23 through Friday January 31st 2008.


New Business

·        Joan Griffin suggested that we begin a public relations effort to highlight our library’s

facilities and activities by asking patrons, trustees and staff to submit articles featuring a variety of subjects to publish in the Windham Independent.  Wendy Keller volunteered to head up this project.



·  Trustees’ Meeting—Tuesday, February 12th at 7 p.m.


ADJOURNED:  The meeting adjourned at 8:45 pm



Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval