NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, May 8, 2007

Minutes

Present: Joan Griffin, Chairman; Mary Lee Underhill Vice-Chairman; Pat Skinner, Corresponding Secretary; Chris Monterio, Treasurer; Mark Branoff, Assistant Treasurer; Wendy Keller, Recording Secretary; Lisa Thornton, Member; Carl Heidenblad, Director; Diane Mayr, Assistant Director.

Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 7:04 p.m.

Minutes: The minutes for the April 10, 2007 were approved.

Correspondence: Trustees received thank-you notes from staff for last month’s appreciation dinner.

REPORTS:

Financial: Chris Monterio, reported that through 33% of the year 30% of the budget has been spent.

Director: Carl presented his monthly report for May 2007.

Overview:

Circulation-- April 2007 circulation increased only slightly from April 2006 about 1.1% However, in the first 4 months circulation of this year the library circulated 4800 items more than last year for the same period, an increase of about 8%. (61532 circulations in 2007, 56715 in 2006).

Registration-- There have been 183 new registrations so far this year.

Internet uses-- 2241 since the first of the year. In addition, many people bring their laptops and use the wireless connection to connect with the internet.

Collection-- In the first 4 months of the year, the net growth of the collection has been limited to 695 items, or about a .89% increase from 1 January 2007.

Building and property maintenance:

We are getting ready for Strawberry festival. There are a few building items that need to be taken care of prior to the festival – painting hand rails on the outside stairway, pumping the septic system, and the usual grounds work.

Other:

Selectmen’s Workshop September 10th. The purpose of this workshop is to ensure the Board of Selectmen and Department Heads / Committees have an opportunity to meet at least once in a workshop setting to discuss items in detail which affect that department or board prior to beginning of budget planning for 2008. Additional meetings as well as subject matters can and will be added onto regular meeting agendas throughout the year.

Statistics: For the month of April we had 6363 visits to the library, 82.6 volunteer hours and the collection size totaled 79,145 items.

Committee Reports:

Building Expansion Committee: The committee consisting of Peter Griffin, Sally D’Angelo, Ron Coish, J Gross, Carl Heidenblad, Lisa Thornton, Mark Branoff and Wendy Keller presented their report and has determined that in order to meet both current and future needs the Nesmith Library needs to be expanded by approximately 10,000 to 11,000 sq. ft.

MOTION: Mark Branoff moved that we accept the design proposal and schematic from Denis Mires. The motion was seconded and passed unanimously. The committee was thanked and dismissed until it will re-convene in the fall.

F.L.O.W. Lisa Thornton reported that F.L.O.W. is working on the Strawberry Festival to be held June 2.

Windham Endowment for Community Advancement—Sharon Scannell gave a brief overview of current activity and provided a list of newly recruited members of the executive committee. Mindy Davis will update us on some of the financial objectives at a future meeting.

Unfinished Business:

Nesmith Library 10th Anniversary Celebration in our new building is scheduled for Saturday, September 15th from 2-4 p.m. Joan Griffin presented an outline so that we can begin planning the event. A committee was formed to organize the event and consists of Joan Griffin, Lisa Thornton, and Jena Day.

Mark Branoff, Assistant Treasurer updated us on his research with Citizen’s Bank involving the possibility of investing our idle funds (non-lapsing 1&2,CAP 3 and donations) in short term CDs which are FDIC insured. MOTION: Wendy Keller moved that we authorize the treasurer and assistant treasurer to invest these funds in a laddered portfolio of 1-6 month CDs. The motion was seconded and passed unanimously.

NEW BUSINESS:

Thank-You Notes –Pat Skinner will send notes to the members of the Building Expansion Committee thanking them for their dedication and hard work.

ANNOUNCEMENTS:

Next Trustees Meeting: Tuesday, June 12th 7:00 p.m.

ADJOURNED: The meeting adjourned at 9:10 pm

 

Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval