NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, October 9, 2007

Minutes

Present:  Joan Griffin, Chairman; Mary Lee Underhill, Vice-Chairman; Chris Monterio, Treasurer; Mark Branoff, Assistant Treasurer; Wendy Keller, Recording Secretary; Lisa Thornton, F.L.O.W. Liason; Carl Heidenblad, Director; Lois  Freeston, Assistant Director; Diane Mayr, Assistant Director. J Gross attended as guest.  Pat Skinner, Corresponding Secretary was excused.

Call to Order: The meeting was called to order by Joan Griffin, Chairman, at 7:10 p.m.

Minutes: The minutes of the September 11, 2007 meeting were approved.

Correspondence: Thank you notes were sent to Peter Griffin and Shirley Beaulieu for their participation in the Tenth Anniversary Celebration.

Reports:

Financial—No report

 Director-- Carl presented his monthly report for November 2007.

Overview.

·        Circulation.   As of the end of September 139,461 items had been loaned compared with 133,521 items the previous year. September’s circulation of 14,600 items was a 10.5% increase compared to September 06.

·        Registration.    There have been 535 new registrations so far this year.

·        Internet uses.  581 uses in September.  Interestingly – for the year to date there have been 1028 more uses than for the same period last year.

·        People Counter.  Traffic continues to increase. With 2,501 more visits this year than last (for the same time period ending September 30.)

Building and property maintenance. 

• Carpet cleaning was done on Monday, October 8^th by the Cleaning Police.

Other

• The finance committee attended a budget conference with David Sullivan on Tuesday, October 9^th..
• The Big Read Program. Programs on 10/11 and 10/25 at 7 pm at the Nesmith Library.
• Emergency procedures.

• Staff Work Day, Friday  October19^th. The Library will be closed.

Committee Reports

·  F.L.O.W. The next meeting will be held  October 17^th in conjunction with an open house to recruit members to help with the Strawberry Festival.  Lisa Thornton has been appointed President of  F.L.O.W.

·  Building Expansion Committee

·        The library’s CIP report was submitted on 8/13/07 and Carl attended the workshop on 9/20/07. 

·     Board discussed some options including the importance of naming a chairman, setting a target date, fund raising, publicity and marketing.  We are targeting a building completion date of 2011.

·     We will invite the Building Expansion Committee to our next Board Meeting.

 Statistics:  For the month of September we had 90.7 volunteer hours. Our collection  size totals 79,820 items.

Unfinished Business:

·          Status of performance reviews—the process is on-going. The personnel sub-committee will meet within the next 2 weeks to discuss this and some other matters.

·        Committee to review by-laws—The committee met  on Tuesday October 2, 2007 and will meet again on October 23^rd.

  Announcements

·  Trustees’ Meeting-- Tuesday November 13th at 7 p.m.

ADJOURNED:  The meeting adjourned at 9:30 pm

Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval