NESMITH LIBRARY BOARD OF TRUSTEES

Tuesday, March 20, 2007

Minutes

Present: Mary Lee Underhill, Chairman; Pat Skinner, Corresponding Secretary; Chris Monterio, Treasurer; Joan Griffin, Vice-Chairman; Mark Branoff, Assistant Treasurer; Wendy Keller, Recording Secretary; Lisa Thornton, Member; Carl Heidenblad, Director; Diane Mayr and Lois Freeston, Assistant Directors.

Call to Order: The meeting was called to order by Mary Lee Underhill, Chairman, at 7:07 p.m.

Non-Public Session: A motion was made by Joan Griffin that the trustees move to a non-public session under RSA 91-A:3. The motion was seconded. Mary Lee polled the trustees—all were in favor. A motion was made by Joan Griffin to exit the non-public session. Mary Lee polled the trustees—all were in favor.

Minutes: The minutes for the February 20th, 2007 were approved.

Correspondence: None

REPORTS:

Financial: Chris Monterio, reported that through 16% of the year 15% of the budget has been spent.

Director: Carl presented his monthly report for March 2007

Overview.

Circulation. February 2007 circulation was up by 6% from February 2006, an increase of about 900 loans. Of interest, last year we had 3 months with circulation of 15,000 or greater, and both January and February of this year the library has circulated more than 15,000 items.

Registration. There have been 98 new registrations so far this year.

Internet uses. 1061 since the first of the year.

Building and property maintenance.

Currently, there are no major building maintenance issues. We continue with some minor ongoing HVAC issues.

Copier. The staff and I are not pleased with the performance of the new copier and dialogue between the vendor and director is underway.

Other.

The Northeast Document Conservation Center has an opening in their microfilming schedule in March. We will bring the Windham Independents 1990 -1995 to them for microfilming. The week of the 19th looks promising.

Slat walled display end – panels. We’ll be requesting quotes on changing end panels in the adult section to these slat wall type display panels.

Staff training. We will be closed Friday April 6th until at 2:00 p.m.

NH Library Conference May 17th and 18th at Breton Woods. Carl would like as many staff as possible to attend at least one day of these meetings. MOTION: Mark Branoff moved to authorize the director to close the library at his discretion so that the majority of staff to attend. The motion was seconded and passed unanimously.

Statistics: For the month of February we had 6093 visits to the library, 89.7 volunteer hours and the collection size totaled 79,344 items.

 

Committee Reports:

Personnel—A suggestion was made that the personnel committee meet at least semi-annually to review issues and procedures and any items submitted by staff.

Building Expansion Committee: Draft plan and revised budget were submitted at the March meeting. Several issues were referred back to Dennis Mires for review including capacity of the HVAC system and the outdoor courtyard. Next meeting is Wednesday, April 4th. Once these steps are completed it will ultimately be the responsibility of the Board to move forward with the plan. We may begin by working on deferred maintenance projects suggested by the architect. The committee is still in need of a Chairman as the responsibility for the expansion committee is growing.

F.L.O.W. Lisa Thornton reported that F.L.O.W. is gearing up for the Strawberry Festival in June.

The Windham Endowment for Community Advancement—Wendy Keller is on the recruitment committee which continues to meet during this phase.

Unfinished Business:

DIRECTOR’S eVALUATION: The Board has completed and presented Carl’s performance review.

NEW BUSINESS:

Election of Officers-- The Chair requested nominations for all positions from the floor. The nominations were presented. Pat Skinner moved that the slate be elected. The motion was seconded and passed unanimously.

Chairman—Joan Griffin

Vice-Chairman—Mary Lee Underhill

Treasurer—Chris Monterio

Assistant Treasurer—Mark Branoff

Recording Secretary—Wendy Keller

Corresponding Secretary—Pat Skinner

Committee Assignments

Finance—Chris Monterio and Mark Branoff

Personnel—Lisa Thornton, Mary Lee Underhill and Pat Skinner

Building Expansion—Current members will continue to serve

Nesmith Library Tenth Anniversary Celebration—Formation of a committee consisting of the staff, F.L.O.W., and Trustees . Possibility of an Ice Cream Social with the Windham Swing Band. We are still looking at a date of September 15th.

ANNOUNCEMENTS:

Staff Party on Friday, April 13th

Next Trustees Meeting: Tuesday, April 10 at 7:00 p.m.

ADJOURNED: The meeting adjourned at 9:03 pm

 

Respectfully submitted,

Wendy Keller, Recording Secretary

Draft Subject to Approval