Nesmith Library Board Trustees Minutes

June 14, 2005



Present:   Sharon Scannell, Chair, Mary Lee Underhill, Vice-Chair, Joan Griffin, Recording Secretary, Pat Skinner, Corresponding Secretary. Chris Monterio, Treasurer, Lorraine Bain, member, Carl Heidenblad, Director, Diane Mayr, Lois Freeston, Assistant Directors.  Paul Keller was excused.


Chairman, Sharon Scannell, called the meeting to order at 7:05 pm. She introduced guests Margaret Crisler and Beverly Donovan.


Garden Update:  Margaret Crisler updated her plan for the garden in front of the

                        library, showing specimens for future planting.

Windham Community Foundation:  Beverly Donovan explained the history

 of the Windham Endowment for Community Advancement  501-C.

The Foundation board will be comprised of 20 volunteer board members.  This foundation is an independent foundation founded to fund specific community projects as specified by donors or selected by its board.  This foundation is the first of its kind in the state.


Minutes:   The minutes were approved as written.


Correspondence:  A thank you note was sent to Mindy Davis and FLOW for the very successful 2005 Strawberry Festival.  The trustees very much appreciate the time and effort involved.


We received a letter from the New Hampshire Attorney General’s office checking to see if the Library has any Trust Funds monies from 2004 – we do not.



Financial:   Chris Monterio reported that 37% of the budget has been spent and

                     41% of the year has elapsed.     

Director:  Carl presented his monthly report.

·        Circulation:  May circulation showed an increase of 24% compared to the previous May. As of the end of May, 2005 we have circulated 67,523 items compared to 56,553 the previous year, a difference of 10,970.  The last 5 months have shown an average circulation increase of a bit over 19%.

·        Registrations:  End of the year registration figures were 9,127, which if we use 14,500 as the population for Windham, equates to 62 % of residents holding library cards.

·        Select Energy.   A decision was made to contact Select Energy to see if we can obtain a one year service contract.

·        Statistics:  Statistics for May showed that 12, 961 items were circulated, 9,121 registered patrons, 7,672 of whom visited the library, 278 internet users and 119.31 volunteered hours.  Our collection size is 72,160.

·        Technology Issues: The TAC group will begin testing a new backup procedure.

·        Computers:  4 IBM personal computers have been acquired.  Three will be used in staff positions and one will be available to the public.                


Committees:   The personnel committee met today, Tuesday, June 14, 2005 at 6:30 pm in the library with Carl Heidenblad to discuss personnel issues.



            Summer Schedule of Hours:  The library hours will remain the same all year

                                    long – no special hours for the summer.

            NHLTA Annual Spring Conference, May 26th:   Mary Lee and Carl reported on   

                                    The Conference, praising it and the information shared.   They

specifically discussed the acceptance of gifts to the library and the procedure that we need to follow.   



·        The next Board meeting is Tuesday, August 9, 2005 at 7:00 pm

No Trustees meeting in July.

·        The board wished to express its sincere appreciation to FLOW for the wonderful Strawberry Festival, to all the FLOW members, community businesses and citizens for their support in making the festival a highly successful event.  It surpasses itself each year –thank you.

·        The board would also like to thank Al Barlow and his maintenance staff for all their help with the festival and the library grounds in preparing for the festival - thank you.


ADJOURNED:   The meeting adjourned at 8:30 pm



Respectfully submitted,

Joan Griffin

Draft subject to approval