Nesmith Library Board Trustee Minutes

December 14, 2004


Present:  Shirley Beaulieu, Chair, Joan Griffin, Vice-Chair, Sharon Scannell, Treasurer, Mary Lee Underhill, Recording Secretary, Pat Skinner, Correspondence Secretary, Chris Monterio, Member,

Carl Heidenblad, Director, Assistant Directors Lois Freeston and Diane Mayr.  Excused: Lorraine Bain.


Shirley called the meeting to order at 7:10 pm.



MOTION: was made by Joan Griffin and seconded

            That the minutes of the November 9th meeting be accepted with the correction in the Finance

             Report that 71% of the budget was spent at the end of October.

The motion passed unanimously.


Correspondence:  Shirley circulated the numerous thank you notes from the staff regarding the Staff Appreciation Dinner November 19th.



Director:  Carl submitted his written report and said:

MOTION:  was made by Sharon Scannell and seconded

            That the Board approves up to $1,500 for the purchase of a laser printer to be paid from the

Office Supplies account.

The motion passed unanimously.

MOTION:  was made by Sharon Scannell and seconded

            That the Board approves up to $4,350 for the Bain Termite Contract Proposal to be paid from

 the Equipment Maintenance account.

The motion passed unanimously.

The calendar for 2005 was finalized and the library will be closed all day Christmas Eve.

Statistics for November showed that there were 8,782 registered patrons, 6,504 people visited the library, 254 used the Internet, 12,280 items circulated, and volunteers contributed 138 hours.


Finance:  Sharon Scannell reported that 79% of the budget was spent as 92% of the year passed.


Personnel:  The Personnel Committee met with Carl and supported his recommendation not to increase hours for part-time staff with the exception of time needed to complete special projects.


F.L.O.W.  Mary Lee thanked Sharon Scannell and Anne Koeck on behalf of the Searles Girls Red Hat Project for sorting out and providing used books for Sharon and Ed Dalton who are working in an elementary school in Belize.  F.L.O.W. donated 80% of the 320 pounds of books that have been sent.



Planning Workshop: Carl will present some preliminary date for the workshop at the next meeting.



The Next Board meeting will be held on Tuesday, January 11 at 7 pm.

Programs for Adults:

Wednesday, January 12 at 7 pm: Dr. Beth Greene, “Let’s Get the New Year Off to a Good Start”

Wednesday, January 19 at 7:30 pm: Evening Book Discussion, The Journey Home, Olafsson

Tuesday, January 25 at 7 pm: Custom Timeless Beauty with Deborah Monfette, Consultant

Friday, January 28 at noon: Potluck “Healthy Eating”

The meeting was adjourned at 8:11 pm.


Respectfully submitted,

Mary Lee Underhill, Recording Secretary

Draft subject to approval