Nesmith Library Board Trustee Minutes

October 12, 2004

Present:  Shirley Beaulieu, Chair, Joan Griffin, Vice-Chair, Sharon Scannell, Treasurer, Mary Lee Underhill, Recording Secretary, Pat Skinner, Correspondence Secretary, Lorraine Bain, Member, Chris Monterio, Member, Carl Heidenblad, Director, Assistant Directors Lois Freeston and Diane Mayr.

Guests:  Dr. Murray Levin, J Gross, Marcia Unger and Beverly Donovan

Shirley called the meeting to order at 7:03 pm.

Minutes:  The minutes of both the September 14^th public meeting and non-public session were accepted as written.

WINDHAM HIGH SCHOOL BUILDING AND SITE COMMITTEE:

Marcia Unger said the committee would like an on-going communication with the Library relative to the impact of the high school on the Library.   The committee asked the Board and Staff to submit answers to the following questions:

1.         How the High School might support the Library’s programs and facilities.

2.         What recommendations we might make regarding the school’s facilities.

3.         Were we willing to share expertise in our field of specialty and appoint a contact person to the committee.

Marcia and Beverly Donovan graciously answered questions and provided information.

REPORTS:

Director:  Carl submitted a written report and discussed Sunday hours, budget preparations, and maintenance requirements. 

• The Capital Improvements Committee would like an update on potential costs for its October 21^st meeting.  Carl has contacted the building consultant, Marjorie Judd, and will work with J Gross and Chris to refine the numbers.
• The bollard lights overload the circuit breaker and require time-intensive re-setting because there is a faulty ballast in one of the lights.

MOTION:  was made by Pat Skinner and seconded

That the Board authorizes the Director to have the lights repaired.

The motion passed unanimously.

• In September there were 8,680 registered patrons, 6,328 people visited the library, 117 used the Internet, 11,208 items circulated, and volunteers contributed 100 hours.

Finance:  Sharon Scannell reported that 64% of the budget was spent as 75% of the year passed.

She presented a draft of the budget 2005.  After discussion,

MOTION:  was made by Joan Griffin and seconded

That the Board approves the work of the budget committee and authorizes it to adjust the draft as necessary before submitting it.

The motion passed unanimously.

NEW BUSINESS:

Staff Appreciation Dinner:  The date was set for Friday, November 19 at 5 pm.

The Nesmith Library NEWS:  Former Trustee, Joyce Wilt, volunteers her time and talent preparing an informative and attractive newsletter each month.  It lists monthly programs for adults, children and toddlers; contains articles by several staff members; and updates all things going on at the Library.  It is available at the circulation desk and on the Website.

NON-PUBLIC SESSION:

MOTION:  was made by Pat Skinner and seconded.

            That the Board enters a Non-public session in accordance with RSA 91-A:3.

Shirley polled the Board: all were in favor.

MOTION:  was made by Chris Monterio and seconded.

            That the Board exits the Non-public session.

Shirley polled the Board: all were in favor.

ANNOUNCEMENTS:

Saturday, October 16^th from 1 to 4 pm F.L.O.W. will host a “Pumpkin Fest” at the library.

The Next Board meeting will be held on Tuesday, November 9^th at 7 pm.

The meeting was adjourned at 9:03 pm.

Respectfully submitted,

Mary Lee Underhill, Recording Secretary

Draft subject to approval