Nesmith Library Board Trustee Minutes


February 17, 2004


Present:  Mary Lee Underhill, Chair, Shirley Beaulieu, Vice Chair, Sharon Scannell, Treasurer, J. Gross, Assistant Treasurer, Dr. Murray Levin, member, Pat Skinner, Secretary, and Carl Heidenblad, Director.  Also attending were staff members Lois Freeston, Diane Mayr, Carolyn Shea and Elaine Rittenhouse.


Mary Lee called the meeting to order at 7:09 pm.


Speaking for the Board, Mary Lee congratulated Carolyn Shea and Elaine Rittenhouse for their excellent performance in sharing the position of Technical Services Librarian.  The Board reviewed and discussed the new job description they submitted.  The Board welcome the new Director, Carl Heidenblad and thanked Diane Mayr and Lois Freeston for the fine job they did acting as Co-directors since late October.


Minutes:  The date of the minutes of the January 13th meeting were changed from 2003 to 2004 and the amended minutes were accepted.


Correspondence:  Mary Lee read three letters sent to the Board:

1.         Willie Day’s letter of resignation

MOTION:  was made by J Gross and seconded

            That the Board accepts Willie Day’s resignation with regret.

The motion passed unanimously.

2.         A letter from Patricia Gill of Londonderry in appreciation of the Chinese New Year celebration presented by Amy Mallett Chin.  Pat Skinner will send a note of thanks and congratulations to Amy.

3.         An offer of an American P.O.W. flag from the American Legion of Windham to be flown at the Library.  Carl will respond to the Commander of Post #109.



Financial:  Sharon Scannell reported on the first statements of 2004 which show expenditures of 5.3% in the first 8.3% of the year.  J Gross offered to discuss the work and cost of maintenance performed by Select Energy with the company management.


Acting Co-Directors:  The report submitted by Diane Mayr and Lois Freeston mentions the upcoming delivery of the CD shelving unit to replace the YA shelving units and the recent receipt of a large order of audio books on CD.

Upcoming programs and events for February include:

            “Time Management” by Dr. Holly Ruocco on February 23rd.

            “President’s Favorites” monthly potluck on February 27th and

            “Nesmith Library Drum Circle” postponed from February 6th to March 12th.


Library statistics show that 10,530 items were circulated in January, there were 8,177 registered patrons, 6,305 people visited the library, 338 used the Internet and volunteers contributed 113 hours.


Diane announced the receipt of the annual renewal notice from Follett Software Company for software service and support in the amount of #1,372.08.

MOTION:  was made by J Gross and seconded

That the Board authorize up to $14,000 for the Follett subscription renewal.

The motion passed unanimously.



Needs Assessment:  Marjorie Judd, the Building Consultant, submitted an invoice for $4,500 for the consulting services rendered to date in drafting the Preliminary Report.  The invoice has been paid and Mary Lee will contact her to arrange a date for a workshop to examine the report.



Candidates for Trustee Positions:  Chris Monterio and Mary Lee are candidates for two of the three-year terms and Lorraine Bain is a candidate for the two-year term created by Willie Day’s resignation

The Board thanked J Gross and Murray Levin and complimented them on their extraordinary service and dedication for two terms on the Board.  They will be sorely missed.


Open Staff Positions:  Carl asked to have time to consider the Assistant Director/ Information Technology position and to discuss the technical expertise required with Eric DeLong.  The Board discussed the Part-time position that is budgeted and tied to Sunday operations.  Discussion will continue on both positions in March.



The next regular meeting of the Board will be held on the third Tuesday of March, the 16th at 7 pm since the second Tuesday is Election Day.



MOTION: was made by Pat Skinner and seconded

That the Board enters a Non-public in accordance with RSA 91-A-3.

Mary Lee polled the Board:  all were in favor.

MOTION: was made by Sharon Scannell and seconded

That the Board exits the Non-public session.

Mary Lee polled the Board:  all were in favor.

No action was taken.


The meeting adjourned at 8:57 pm.


Respectfully submitted,

Mary Lee Underhill

Draft subject to approval