Nesmith Library Board Trustee Minutes
June 10, 2003
Present: Mary Lee Underhill, Chair, Shirley Beaulieu, Vice Chair,
Sharon Scannell, Treasurer, J. Gross, Assistant Treasurer, Pat Skinner,
Secretary, Dr. Murray Levin, member, Willie Day, member, John Barrett,
Director, and Marija Sanderling, Assistant Director.
Mary Lee called the
meeting to order at 7:10 pm and the Board welcomed Murray Levin back!
Minutes: The May 13, 2003 minutes were accepted with two
amendments: 1) the insertion of the
titles Treasurer, Assistant Treasurer, and Secretary after the names Sharon
Scannell, J Gross, and Pat Skinner respectively; and 2) the motions approving
funding for the HVAC system, the YA enhancement project, and the signage read
“from the Building Principal Fund. When
that fund is exhausted, the balance shall be paid out of a non-lapsing
account.”
.
REPORTS:
NHLTA: J Gross reported on the Patriot’s Act, the
keynote speech and special session at this year’s conference. He explained the
terms subpoena, search warrant, and FISA (Federal Information Security Act) as
they pertain to accessing library files.
Shirley Beaulieu reported on a
session which defined relationships between trustees and the director and the
librarians. She shared handouts which
will be reproduced for the Board and staff.
Director's Report: John reported that the ventilating system has been cleaned
and the signage is completed. He
praised Mike Miloro on his award of Teacher of the Year. He has received three responses to the job
opening announcement. The Board
requested input and approval of the description and salary.
Library statistics
for May show that 10,661 items were circulated, there were 7,738 registered
patrons, 6,299 people visited the library, 194 used the Internet and there was
a large increase in the number of hours volunteers contributed (142).
Needs Assessment Committee:
MOTION: was made by
Pat Skinner and seconded
That
the Needs Assessment Sub-committee be empowered to make the decision on
selecting a consultant at their meeting on June 21.
The motion passed
unanimously.
The meeting is open
to the public and other Trustees in attendance may vote.
Financial Report: Sharon Scannell reported
that approximately 40% of the budget has been spent as 42% of the year has passed. She asked that the budget committee meet to
examine issues regarding the Board’s formal acceptance of gifts.
MOTION: was made by Sharon
and seconded
That the budget committee be renamed
the “Finance Committee.”
The
motion passed unanimously.
UNFINISHED BUSINESS:
Technology Plan for 2003-2005: The plan has been
sent to the TAC (Technical Advisory Committee). It needs to receive input from TAC or the schools.
Updated Policies: The ten updated policies are in each
Trustee’s notebook and on disk. The
Personnel Policies will soon be added to the other nine policies on the
Website.
NEW BUSINESS:
Library Hours:
MOTION: was made by Pat Skinner and seconded
That
the Library be closed at 6 pm on Wednesday, June 11 so the staff may attend the
FLOW/Trustees Banquet at Searles Castle at 6:30 pm.
The motion passed
unanimously.
MOTION: was made by
J Gross and seconded
That
the summer schedule start Saturday, June 21.
The Library will close at 8 pm on Mondays and 3 pm on Saturdays. The normal schedule will resume on Tuesday,
September 2.
The motion passed
unanimously.
Patriot Act: Marija distributed copies of the procedures in place for
response to the Patriot Act, and John was asked to draft a policy to respond to
a possible serving of a warrant or a subpoena.
By-Laws: There are two editions of the By-Laws, each having the same
date, November 9, 1999. Mary Lee
distributed a handout which “merges” the two editions, high-lighting the
discrepancies. The Board will choose
the proper wording in each instance, amend and approve the By-Laws at the
August meeting.
Performance Appraisal:
The Board was given
material to prepare for the annual evaluation of the Director in August.
ANNOUNCEMENTS:
The Needs Assessment
Sub-Committee will meet to select a consultant on Saturday, June 21 at 9 am.
The next Trustee
meeting will be held on Tuesday, August 12, 2003 at 7 pm.
MOTION: was made by
Willie Day and seconded
That
the Board enters a Non-public session to discuss personnel in accordance with
RSA 91-A:3.
Mary Lee polled the
Board: Murray Levin, yes; Pat Skinner,
yes; J Gross, yes; Shirley Beaulieu, yes; Sharon Scannell, yes; Willie Day,
yes; Mary Lee Underhill, yes.
No action was
taken. The meeting adjourned at 10:20
p.m.
Respectfully
submitted,
Mary Lee Underhill
Draft subject to
approval