Nesmith Library Board of Trustees Minutes
Tuesday,
April 8, 2003
Minutes: The
following corrections were recommended for the April 8 minutes under “Financial
Report:”
That the word “preliminary” be inserted before the
“year-to-date” financial report that is requested from the Town Financial
Director; that Jena Day’s title “Administrative Assistant” replace “Director’s
secretary;” and that the words “continue to” be inserted before “coordinate her
check requests.”
Also noted in the paragraph on “Disposal of Card
Catalog” was the need to change “place” to past tense: “placed.”
MOTION: was made by J Gross and seconded
To accept the minutes as corrected.
The motion passed unanimously.
REPORTS:
Financial Report: At the close of the first quarter of 2003, 22.8% of the budget has been
spent. J requested that the report be expanded to include total monthly
expenses for each account. Sharon will
work with Jena to set up an appropriate spreadsheet for such reporting.
John will continue to work with Dana Call regarding
the late fees for the Choice One account.
Needs Assessment Study Committee Report: J, chair of
the committee, reported on the first meeting, and there was discussion of the
draft of the Request For Proposals (RFP)
prepared by the Director.
MOTION was made by Willie Day and seconded
That the Needs Assessment Study Committee be
empowered to finalize and issue the RFP prior to the next meeting.
The motion passed unanimously.
The announcement of the Committee meeting on
Saturday, April 12 at 10:00 a.m. will be posted in the Town Hall and on the Library
bulletin board.
UNFINISHED BUSINESS:
Personnel Policy Article XX: Tuition Reimbursement
MOTION was made by J Gross and seconded
That paragraph 7 be modified to read “up to 60%”
of tuition be reimbursed and that it be “at the discretion of the Library
Director in consultation with the Board of Library Trustees.”
After discussion which focused on the rising costs of
tuition, the budget constraints, and the number of staff wishing to avail
themselves of courses, J withdrew the motion and made the
MOTION, that was seconded,
That “50%” replaced the current 60% written in the
policy.
The motion passed unanimously.
Disposal of the Card Catalog: John Barrett reported that disposal of physical property
may be sold via advertisement, given to the Town, or donated to a community
organization. One catalog was sold in
response to the newspaper ad.
MOTION was made by Shirley Beaulieu and seconded
That the second card catalog be donated to the Presbyterian
Church which housed the first Town Library.
The motion passed unanimously.
Social for Former Trustees: The F.L.O.W. Board voted to include the Friends,
Library Staff, and the Board of Trustees at their annual social. It will be held on Wednesday, June 11 at
6:30 pm at Searles Castle.
Technical Room Heating: Willie Day requested that quotes for moving the
thermostat, purchase and installation of both storm windows and a humidifier,
and information on the permissibility of space heaters be submitted at the next
meeting. .
NEW BUSINESS:
Host Russian Library Managers: John reported that our participation in the program
is not needed at this time.
USA Patriot Act: The members were asked to stay current and knowledgeable of this Act.
Collection Development Policy: John presented an amendment to the policy. The second reading and vote on the
recommendation will be on next month’s agenda.
ANNOUNCEMENTS:
The Trustees are invited (and asked to reply) to the
Volunteer Appreciation Tea on April 25.
The next meeting will be held on Tuesday, May 13,
2003.
The meeting was adjourned at 9:09 p.m.
Respectfully submitted,
Mary Lee Underhill
Draft subject to approval