Nesmith Library Board of Trustee Minutes
February 11, 2003

Present: Shirley Beaulieu, Vice Chair, Holly Eddy, Treasurer, J. Gross, Vice Treasurer, Pat Skinner, Member, John Barrett, Director, Marija Sanderling, Assistant Director. Mary Lee Underhill, Dr. Murray Levin and Rich Koeck were excused. Willie Day attended as a guest.

Shirley Beaulieu, Vice Chair, called the meeting to order at 7:15.

Minutes: MOTION was made by J. Gross and seconded to accept the minutes as written.
The motion passed unanimously.

Reports:
Financial
: There will be no MTD reports for January and February as the Town is implementing a new program. After some discussion, it was decided that John Barrett should ask Dana Call, Town Finance Director, to meet with the Board at the March 18th, meeting. This should help to facilitate communication and timely bill paying.                                                                            
Director's: Forms have been submitted to the SLD for E-rate discount on POTS. The town is eligible for a 20% discount computed through the eligibility list on the School Lunch Program.

Select Energy, HVAC contractor, is currently working on eliminating the problem of sand exiting from vents in the Youth Advisory. Town Maintenance is doing its best to keep parking lot and walkways open during this extreme weather.

The Library's Policy on Acceptance of Gifts needs to replace Real Property with Personal Property as real property refers to real estate including land and buildings.  MOTION by Pat Skinner and seconded to amend the Policy on Acceptance of Gifts to read Personal Property. The motion passed unanimously.

Funds based on 2003 proposed budget for collections have been allocated under line items Books and Magazines and Other Library Materials.

Two programs are planned for @ Your Library Show on the local channel in February and March.

Library Statistics for the month of January show that there were 11,324 items circulated, 7,509 registered patrons, 6,872 people visited the library, 63.99 volunteer hours logged and 239 used the Internet. There are 65 children registered for Story Hours and a waiting list.

Unfinished Business
Toastmasters was not discussed, as Rich Koeck could not present at the meeting.

The Income-Generating Equipment Policy will be reviewed at the March meeting.

There are two fine registered candidates for the upcoming

vacancies on the Board, Sharon Scannell and Willie Day.

New Business
The Board will study the Policy for Historical Collection. A meeting with the Historical Society and the Museum Trustees would be helpful.

There is a posted Policy for Library Closings beginning with Trustees Chair and going down the line to Senior Staff Member, Lois Freeston.

Announcements
Holly Eddy and Rich Koeck deserve our special thanks for a job well done. We appreciate your years of service; it has been a pleasure working with you.

Shirley Beaulieu will check into the possibility of having a Library Informational Table at the March Election by calling Moderator Peter Griffin.

The next meeting will be on March 18th at 7:00 PM.

The meeting adjourned at 8:45.

Respectfully submitted, Shirley Beaulieu

Draft subject to approval