Nesmith Library Board of Trustees



June 18, 2002


PRESENT:  Shirley Beaulieu, Vice-Chair;  Holly Eddy, Treasurer;

 J Gross, Vice-Treasurer;  Rich Koeck, Secretary;  Pat Skinner, Member;  Marija Sanderling, Assistant Director/IT.

Excused:  Mary Lee Underhill, Chair; Murray Levin, Member; John Barrett,



The meeting came to order at 7:07pm.


MINUTES:  Upon motion by Rich Koeck, second by Pat Skinner, the Board voted to accept the minutes of the May 14, 2002 meeting as amended to reflect that Mary Lee Underhill reported on returned survey numbers rather than Rich Koeck.


TREASURER’S REPORT:  Holly Eddy reported that with 41.7% of the year passed that 45.6% of the budget had been expended.  The Board discussed communications between John Barrett and David Sullivan, manifest payments, and the overturn of the Children’s Internet Protection Act as related to the E-rate discount for telecommunications.  The Treasurer’s report was placed on file.


DIRECTOR’S REPORT:  Marija Sanderling reported that 10,286 items were in circulation during May.  There are 6,946 registered patrons.  Volunteers logged 99 hours in May bringing the year-to-date total to 580.5 hours.  The entryway counter showed that 6,422 patrons visited the library during May.  There were 39 Internet uses in May.


Marija lead the Board through discussion of several issues reported in John’s Director’s report including: thanks to the Windham Garden Club for planting around the driveway entrance stone; staff training on the library scanner; revisions to the Multipurpose Room Policy; Russian and Chinese literature being selected for purchase with the LSTA grant; and the successful annual F.L.O.W. Strawberry Festival and banquet.        


Marija reported that the new server will be up and running soon.


Marija reported that library summer hours go into effect beginning Saturday June 22, 2002.  The library is opened Monday through Friday from 9am to 8pm and Saturday from 9am to 3pm throughout the summer.


MOTION:  Upon motion by J Gross, second by Pat Skinner, the Board voted to schedule a September meeting at the library between the Trustees and the Selectmen.


The Director’s report was placed on file.


Rich Koeck read from a summary statement prepared by Mary Lee Underhill that 12% of the library surveys mailed to Windham residents were returned.  The Board discussed the initial tally of the quantitative responses.  The Long Range Planning Committee will meet to determine the next steps in processing the data and acting on the information received.


Pat Skinner reported that the Personnel Committee had not been able to schedule a time to meet prior to the Trustees meeting.


Shirley Beaulieu led a discussion of a recap and evaluation of the recently attended NHLTA conference.  All Board attendees reported that the event was very informative.


NEW BUSINESS:  Rich Koeck led a discussion of the Toastmaster Program.  The Board suggested several issues for Rich to research prior to further discussion at the next meeting.


The Board discussed suggested changes to the Multipurpose Room Policy as presented in the Director’s report.  Marija presented statistics on the usage of the multipurpose room.  These statistics will be included in future statistical charts prepared for each Board meeting.  Shirley Beaulieu requested all Board members prepare their recommendations for discussion at the August meeting. 


Pat Skinner led discussion on the first “Meet your Candidate” night to be held at the library on June 25, 2002 from 6:30pm to 8pm.  Craig Benson, candidate for Governor, will be the guest. 


The next Trustees meeting will be held on Tuesday, August 13, 2002 at the Nesmith Library at 7pm.


The meeting adjourned at 9pm.


Respectfully submitted,

Jena Day,

Recording Secretary

Draft, subject to change