Nesmith Library Board of Trustees
May 14, 2002
PRESENT: Mary Lee Underhill, Chair; Shirley Beaulieu, Vice-Chair;
Holly Eddy, Treasurer; J Gross, Vice-Treasurer; Rich Koeck,
Secretary; Pat Skinner, Member; John Barrett, Director; Marija
Sanderling, Assistant Director/IT.
EXCUSED: Murray Levin, Member.
Mary Lee Underhill called the meeting to order at 7:07PM.
MINUTES: The minutes of the April 9, 2002 meeting were accepted as
corrected to use “excused” rather than “absent” in the attendance
TREASURER’S REPORT: Holly Eddy reported that with 33.3% of the year
passed that 39.3% of the budget had been expended. The Treasurer’s
report was placed on file.
DIRECTOR’S REPORT: John Barrett reported that 10,349 items were in
circulation in April. There are 6,834 registered patrons. Volunteers
logged 118.75 hours in March bringing the year-to-date total to 481.5
volunteer hours. The entryway counter showed that 6,419 patrons visited
the library during April. There were 160 internet uses in April.
John led a discussion regarding his concern with late fees being
assessed to library invoices due to delayed payments made through the
town manifest. The board requested that John share these concerns with
the town administrator and open discussions on rectifying the
situation. John reported that the library’s annual audit had been
John reported that the driveway entrance rock sign had been engraved.
John is contacting area electricians to complete lighting requirements
for the rock.. John reported that he has contacted a contractor to make
alterations needed at the main library entrance. The annual Windham
Fire Department inspection of the library building resulted in one
violation in an area used for storage. The Board discussed the ongoing
issue of the lack of storage space at the library. The library carpets
will be cleaned on May 26, 2002.
John reported that several staff members and the newly appointed
volunteer coordinator, Amy Chen, will attend the NH Governor’s
Conference on Volunteerism in Concord on May 20, 2002.
Rich Koeck reported that 484 library surveys have been returned. The
Board discussed extending the survey return date in order to allow for a
larger number to be included in the study. Mary Lee encouraged patrons
to return their original surveys or to stop in at the library to pick up
and fill out a new form.
John reported that the library has received a $750 grant from the Best
Schools Initiative in support of the First Teachers Project for the
purchase of seventeen literacy kits. A further amount of $700 was
awarded for new books for the First Teachers Collection. Youth Services
Librarian, Beth Strauss, is the library’s liaison to the First teachers
John reported that Murray Levin has been named NH Trustee of the Year by
the NH Library Trustees Association. Congratulations Murray on an honor
John reminded the Board that F.L.O.W. will host their annual Strawberry
Festival at the library on June 1, 2002. Shirley Beaulieu reported that
hot air balloon rides will be a new attraction at the festival this
Mary Lee requested that the Board Personnel Committee investigate
incorporating several sections of the NHLTA Guide for Library Trustees
in our Personnel Policy. Recommendations from the committee will be
discussed and voted on at a future meeting.
UNFINISHED BUSINESS: The Board discussed the status of several building
fund projects in various stages of development and implementation.
MOTION: Upon motion by J Gross, second by Shirley Beaulieu, the Board
voted to accept the Public Internet Access and Appropriate Use Policy as
amended during the meeting.
Mary Lee requested that all those planning to attend the NHLTA Spring
Conference have their registration forms delivered to Jena by Wednesday,
May 15, 2002.
NEW BUSINESS: MOTION: Upon motion by Holly Eddy, second by Shirley
Beaulieu, the Board voted to change the June trustees meeting date to
Tuesday, June 18, 2002.
MOTION: Upon motion by Pat Skinner, second by Holly Eddy, the Board
voted to approve a 6PM closing of the library on Tuesday, June 11, 2002
in order to allow the staff to attend the annual F.L.O.W. banquet.
MOTION: Upon motion by Holly Eddy, second by J Gross, the Board voted
not to have a Board meeting in July 2002.
MOTION: Upon motion by Pat Skinner, second by J Gross, the Board voted
to authorize the Director to institute summer hours beginning Saturday,
June 22 through Saturday August 31, 2002. The library will close at 8PM
on Mondays and at 3PM on Saturdays throughout the summer. Normal
library hours will resume on September 1, 2002.
The next Trustees meeting will be held on Tuesday, June 18, 2002 at the
Nesmith Library at 7PM.
The meeting adjourned at 8:47PM.
Draft, subject to change