NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

October 9, 2001

 

PRESENT: J Gross, Chairman; Murray Levin, Vice-Chairman; Holly Eddy, Treasurer; Shirley Beaulieu, Vice- Treasurer; Mary Lee Underhill, Secretary; Rich Koeck, member.

EXCUSED: Pat Skinner.

ATTENDEES: John Barrett.

 

J Gross called the meeting to order at 7:10 PM.

 

MINUTES: The minutes of the September 11, 2001 meeting were accepted as written.

 

CHAIRMAN'S REPORT: J Gross reported that the Windham Garden Club project for the entrance area triangle has begun. Volunteers are welcome to help with the project over the weekend.

 

TREASURER'S REPORT: Holly Eddy reported that with 75% of the year passed that 73% of the budget has been expended. The Board requested that Holly renew the maturing CD. The Treasure's report was placed on file.

 

DIRECTOR'S REPORT: John Barrett reported that 8,308 items were in circulation in September. There are 6,383 registered patrons. Volunteers logged 89 hours in September bringing the year-to-date total to 944.25 volunteer hours. The entryway counter showed that 5, 103 patrons visited the library in September. There were 68 internet users in September.

 

John reported that the irrigation system had sprung a leak. Al Barlow will be making the necessary repairs and preparing the system for winter.

 

Upon motion by Mary Lee Underhill, second by Murray Levin, the Board voted to support FLOW on the Children's Room Enhancement Project by contributing up to $700.

 

Adult Services/Collection Development Librarian Diane Mayr will be reading and signing her recently published book, Littlebat's Halloween Story, on October 30, 2001 at the library.

 

The Director's report was placed on file.

 

UNFINISHED BUSINESS: The Board Long Range Planning Committee lead a lengthy brain storming and discussion session. The committee will continue to meet and will keep the Board up to date as they progress. John announced the November 9, 2001 NHLA/READS program will have several informative sessions pertinent to the topic. Anyone interested or able to attend should let John or Jena know so that they can be registered prior to the deadline.

 

John reported that the year 2002 budget is prepared for the next step in the budget process.

 

The Board discussed revisions to the Mission Statement and will seek staff input prior to deciding on the final version.

 

NEW BUSINESS: Mary Lee Underhill displayed a Christmas ornament with a painted depiction of the Armstrong Memorial Building commemorating the 90th year of the Women's Club. The ornament is for sale at the Town Hall.

 

Murray Levin reported that financial reports from the 2nd annual Driving for Books Golf Tournament were being compiled.

 

Upon motion by Shirley Beaulieu, second by Rich Koeck, the Board voted to enter Non-Public Session to discuss personnel in accordance with RSA 91-A:3. Director John Barrett remained in attendance. J Gross polled the Board: Mary Lee Underhill, yes; Rich Koeck, yes; Shirley Beaulieu, yes; Holly Eddy, yes; Murray Levin, yes; J Gross, yes.

 

NON-PUBLIC SESSION ACTION TAKEN: No action was taken.

 

The next regular Trustees meeting will be held at the Nesmith Library on Tuesday, November 13, 2001 at 7PM.

 

The meeting adjourned at 9:45.

 

Respectfully submitted, Jena Day