August 14, 2001


PRESENT: J Gross, Chairman; Murray Levin, Vice-Chairman; Holly Eddy, Treasurer; Shirley Beaulieu, Vice-Treasurer; Mary Lee Underhill, Secretary; Rich Koeck, Member; Pat Skinner, Member.

ATTENDEES: John Barrett, Director; Marija Sanderling, Assistant Director; Diane Mayr, staff.


J Gross called the meeting to order at 7:08PM.


MINUTES: Upon motion by Murray Levin, second by Holly Eddy, the Board voted to accept the minutes of the June 12, 2001 meeting as corrected to reflect that four Trustees voted not to accept filtering with two voting against the motion.


TREASURER'S REPORT: Holly Eddy reported that with 58.3% of the year passed that 58.3% of the budget has been expended. The Treasurer's report was placed on file.


DIRECTOR'S REPORT: John Barrett reported that 9,212 items were in circulation in June and 11,378 items were in circulation in July. There are 6,268 registered patrons. Volunteers logged 101.75 hours in June and 102.5 in July bringing the year-to-date total to 735 volunteer hours. The entryway counter showed that 6,458 patrons visited the library in June and 7,062 visited in July. There were 93 internet users in June and 72 in July.


John reported that he has begun 2002 budget preparation. The Board Budget Committee has scheduled a meeting with John to begin putting the 2002 budget together.


John reported that the music CD collection has become very popular with library patrons.


John announced that Pat Skinner has selected the purchase of Explorers and Discoverers, v .1-4 for the library's reference collection to be paid for with her NHL T A $100 award. John expressed thanks to Pat for her selection.


John urged each Trustee to view the wonderful display of photographs by students enrolled in Paula Renda's summer camp class. John reported that all library programs continue to be very well attended. The Board discussed that the library has become the town community center by default.


John reported that the front doors now have delayed action closers installed. John continues to coordinate with the engraver for the library's driveway entrance sign.


John reported that FLOW continues to move forward with plans for the Children's Room Enhancement Project. The project is slated to begin in September.


John reported that he and Marija Sanderling have cleaned out the upstairs storage room and unfinished area as required by the fire department.


The Director's report was placed on file.


UNFINISHED BUSINESS: Murray Levin reported that 90 golfers have signed up to tee off at the second annual Driving for Books fundraising golf tournament to be held on Monday, August 20th. Murray expressed his congratulations and thanks to the many people who have worked to bring this event to fruition. Proceeds from the tournament are divided between the school libraries and the Nesmith Library.


Rich Koeck, Murray Levin, and Mary Lee Underhill presented some Windham statistics and a list of residents to be contacted to serve on the Long Range Planning Committee.


John Barrett reported that he has some suggestions to present to the Personnel Committee prior to their recommendations for changes to the current Personnel Policy. The Personnel Committee set a date to meet to discuss changes to currently used review forms. Marija Sanderling requested that staff be able to contribute to the director's review.


Upon motion by Mary Lee Underhill, second by Holly Eddy, the Board voted to approve the Borrowing Privileges Policy as amended.


The Board discussed the need to move the library's Mission Statement from the Collection Development Policy to a document that will stand alone. Mary Lee Underhill agreed to coordinate any changes suggested by board members in order to finalize the mission statement at the next meeting.


NEW BUSINESS: Upon motion by Mary Lee Underhill, second by Murray Levin, the Board voted to authorize that the Board Chairman have a discretionary spending allowance not to exceed the budgeted line item for account L551 00.


Upon motion by Pat Skinner, second by Mary Lee Underhill, the Board voted to require any expenditure over $5,000 go out for bid.


After discussion the Board agreed to change library volunteer recognition from the fall to April in order to coordinate with National Volunteer Week.


Upon motion by Mary Lee Underhill, second by Pat Skinner, the Board voted to enter Non-Public Session to discuss personnel in accordance with RSA 91-A:3. J Gross polled the Board: Murray Levin, yes; Rich Koeck yes; Pat Skinner, yes; Mary Lee Underhill, yes; Shirley Beaulieu, yes; Holly Eddy, yes; J Gross, yes.


Action taken: The Board voted that all recommendations presented by John Barrett for grade and step changes for the full-time and part-time staff be accepted. The action passed unanimously.


The next regular Trustees meeting will be held at the Nesmith Library on Tuesday, September 11, 2001 at 7PM.


The meeting adjourned at 10:35PM.


Respectfully submitted,


Jena Day, Recording Secretary