NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

April 10, 2001

 

PRESENT: J Gross, Chairman; Pat Skinner, Secretary; Holly Eddy, Treasurer; Murray Levin, Vice-Treasurer; Shirley Beaulieu, Member; Rich Koeck, Member; Mary Lee Underhill, Member.

 

ATTENDEES: John Barrett, Director; Marija Sanderling, Assistant Director; Sally D’Angelo, Debi Desrosiers, Diane Mayr, Rhenea Regan, Beth Strauss, Lisa Vivinetto.

 

J Gross called the meeting to order at 7:10PM.

 

J Gross welcomed new members Shirley Beaulieu and Mary Lee Underhill to the Board.

 

MINUTES: Upon motion by Holly Eddy, second by Murray Levin, the Board voted to approve the minutes of the March 12, 2001 meeting as written.

 

TREASURER’S REPORT: Holly Eddy reported that with 25% of the year passed that 16.4% of the budget has been expended. Holly and Director John Barrett shared their concerns that the library has recently incurred finance charges due to various current bills not being paid promptly. The Board discussed these concerns at length. The Treasurer’s report was placed on file.

 

DIRECTOR’S REPORT: John Barrett reported that 9,696 items were in circulation in March. There are 5,884 registered patrons. Volunteers   logged 96 hours in March bringing the year-to-date total to 272.75 volunteer hours. The entryway counter showed that 5,880 patrons visited the library during March.

 

John spoke of his appreciation for the work of Assistant Director, Marija Sanderling, full-time staff, part-time staff, and library volunteers.

 

John reported on upcoming programs at the library including a Poetry  Night on April 17th, Bill Ross’ Book ‘Em on April 24th, Papa Joe’s Traveling Storytelling Show on April 26th, and a Recognition of Service program on April 27th.

 

The Board discussed expanding the library web site.

 

The Director’s report was placed on file.

 

OLD BUSINESS: The Board discussed the status of several ongoing construction and maintenance issues including the front door, a bell, the entryway sign, and exterior lighting.

 

Murray Levin reported that a second planning meeting for the second annual Driving for Books Golf Tournament scheduled for August 8, 2001 had occurred. Some of the gifts planned for the tournament include a hole-in-one car, two vacations, and a set of golf clubs. J Gross thanked Murray for his report.

 

NEW BUSINESS: FLOW Co-chairs, Lisa Vivinetto and Rhenea Regan, and Designer, Sally D’Angelo, presented their proposal for the Children’s Room Enhancement Project.

 

Murray Levin expressed thanks and great appreciation on behalf of the   Board to FLOW for their wonderfully creative ideas and year of detailed planning and preparation on the children’s room project. J Gross expressed appreciation on behalf of the Board for the tremendous gift that the project will be to the library. Upon motion by Murray Levin, second by Mary Lee Underhill, the Board voted to approve all of the proposal with great appreciation to FLOW.

 

Upon motion by Holly Eddy, second by Mary Lee Underhill, the Board  voted to nominate Pat Skinner for the Dorothy M. Little Award presented by  the N.H. Library Trustees Association.

 

Upon motion by Pat Skinner, second by Mary Lee Underhill, the board  voted to nominate Murray Levin for the Trustee of the Year Award presented  by the N.H. Library Trustees Association.

 

Upon motion by Rich Koeck, second by Murray Levin, the Board voted to  nominate FLOW Co-chairs Susan Gerstenberger and Sharon Scannell for the Special Library Award presented by the N.H. Library Trustees Association.

 

Upon motion by Holly Eddy, second by Mary Lee Underhill, the Board voted not to meet in July 2001.

 

Upon motion by Murray Levin, second by Rich Koeck, the Board voted to  elect J Gross to serve as Board Chairman.

 

Upon motion by Mary Lee Underhill, second by Pat Skinner, the Board  voted to elect Murray Levin to serve as Board Vice-Chairman.

 

Upon motion by Murray Levin, second by Pat Skinner, the Board voted to elect Holly Eddy to serve as Board Treasurer.

 

Upon motion by Holly Eddy, second by Mary Lee Underhill, the Board voted to elect Shirley Beaulieu to serve as Board Vice-Treasurer.

 

Upon motion by Pat Skinner, second by Murray Levin, the Board voted to elect Mary Lee Underhill to serve as Board Secretary.

 

The Board selected Committee assignments as follows: John Barrett, Shirley Beaulieu, Holly Eddy, and J Gross will serve on the Budget Committee; John Barrett, Rich Koeck, Murray Levin, and Mary Lee Underhill   will serve on the Long Range Planning Committee; John Barrett, J Gross,   and Marija Sanderling will serve on the Technology Committee; John Barrett, Shirley Beaulieu, Holly Eddy, and Pat Skinner will serve on the Personnel Committee.

 

Upon motion by Murray Levin, second by Mary Lee Underhill, the Board voted to enter Non-Public Session to discuss personnel in accordance with RSA 91-A:3. J Gross polled the Board: Murray Levin, yes; Shirley Beaulieu, yes; Holly Eddy, yes; Pat Skinner, yes; Rich Koeck, yes; Mary Lee Underhill, yes; J Gross, yes. John Barrett remained in attendance.

 

No action was taken in Non-Public Session.

 

The next regular Trustees meeting will be held at the Library on Tuesday, May 8, 2001 at 7PM.

 

Upon motion by Murray Levin, second by Mary Lee Underhill, the Board   voted to adjourn at 10:30PM.

 

Respectfully submitted,

Jena Day, Recording Secretary