NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

May 9, 2000

PRESENT: J Gross, Chairman; Doug McDonald, Vice-Chairman; Pat Skinner,

Secretary; Debi Desrosiers, Treasurer (excused until 8:40); Holly Eddy, Vice-Treasurer;

Rich Koeck, Member; Kathy Hutchins, Library Director.

EXCUSED: Ed Richards

GUESTS: Alberta Corvi, Murray Levin, Diane Mayr, Barbara Nagle.

J Gross called the meeting to order at 7:10 PM.

MINUTES: Upon motion by Doug McDonald, second by Pat Skinner, the Board voted

to approve the minutes of the April 11, 2000 meeting as written.

Murray Levin reported that planning and coordination between co-sponsors, the

Board of Trustees, FLOW, and the PTA, is going smoothly. The "Driving for Books"

Golf Tournament is a fund raising event planned for August 28, 2000 at the Windham

Country Club. The Board thanked Murray for his continuing efforts on this project.

TREASURER'S REPORT: Debi Desrosiers reported that with 33% of the year passed 38% of

the budget had been expended. The Treasurer's Report was placed on file as submitted.

DIRECTOR'S REPORT: Kathy Hutchins reported that 8080 items were in circulation

during April. There are 7680 registered patrons. Volunteers logged 91 hours in April

bringing the year-to-date total to 320.25 hours.

Kathy reported that the water problem has been fully addressed and corrected.

Kathy reported that Eric DeLong, the newly hired Town Information Technology

Director, had stopped by the Library to introduce himself.

The staff is anticipating the annual first grade visits during the first two weeks of June.

The Humanities Council will be sponsoring " A Woman's Place" as a summer book discussion series.

Books to be discussed are The Yellow Wallpaper on June 7th, A Doll's House

on July 5th, and The Awakening on August 2nd.

The Director's Report was placed on file.

Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to accept with regrets

the resignation of Kathy Hutchins. On behalf of the Board, Doug wished Kathy well in her

future endeavors.

Kathy reported that FLOW will make a Children's Room enhancement presentation to the

Board at the June meeting.

OLD BUSINESS: With the Transition team in place, Diane Mayr reported that the staff has

divided among themselves Director's tasks as prepared by Kathy.

Pat Skinner reported that progress has been made in defining the Library Director's

role. Upon motion by Doug McDonald, second by Rich Koeck, the Board voted to

accept as a first reading the Director's job description. Pat requested that staff and

Trustees input be brought to her attention as soon as possible. The second reading of the

Library Director's job description will occur at the next monthly meeting.

Doug McDonald presented an overview of the Library Personnel Policy

as it is being adjusted to conform with the Town Personnel Policy. Doug requested that

staff and Trustees input be brought to his attention as soon as possible.

Doug reported that information is being gathered to assist with organizational structuring.

Debi Desrosiers reported that ads for the position of Library Director have been published.

Resumes have begun to arrive.

J Gross reported that outdoor maintenance issues are being addressed.

NEW BUSINESS: Upon motion by Doug McDonald, second by Debi Desrosiers,

the Board voted to approve that the Board Recording Secretary be paid through

the payroll account effective immediately.

Upon motion by Doug McDonald, second by Debi Desrosiers, the Board voted to

enter non-public session to discuss personnel issues in accordance with RSA 91-A:3.

J Gross polled the Board: Pat Skinner, yes; Debi Desrosiers, yes; Holly Eddy, yes;

Doug McDonald, yes; Rich Koeck, yes; J Gross, yes.

Kathy Hutchins and Jena Day (excused at 9:30) remained in attendance.

ACTION TAKEN:

Issue #1: Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to make a

part-time staff Grade 8 Step 2 adjustment effective immediately.

Issue 2: Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to authorize

two (2) additional hours per week at Grade 8 Step 2 through the transition period in the

use of the Board Recording Secretary.

Issue #3: Upon motion by Holly Eddy, second by Doug McDonald, the Board voted to

authorize the hiring of a Children's Librarian Assistant at Grade 8 Step 1 pending

criminal and background checks and upon candidate acceptance.

Issue #4: No action was taken.

Issue #5: Upon motion by Doug McDonald, second by Holly Eddy, the Board voted to

authorize the Board Chairman to finalize a severance package with the Director to

become effective on June 2, 2000.

Issue #6: Upon motion by Doug McDonald, second by Eddy, the Board voted to seal

the severance details until June 30, 2001.

The next regular Trustees meeting will be held at the Library on June 13, 2000

at 7 PM.

The meeting adjourned at 10:48 PM.

Respectfully submitted,

Jena Day, Recording Secretary