NESMITH LIBRARY BOARD OF TRUSTEES MINUTES
March 13, 2000
PRESENT: J Gross, Chairman; Douglas McDonald, Vice-Chairman; Debi
Desrosiers, Treasurer; Wendy Denneen, Assistant Treasurer; Kathy Ivey, Secretary;
Murray Levin, Member; Patricia Skinner, Member; Kathleen Hutchins, Library Director;
Diane Mayr} Assistant Library Director.
J Gross called the meeting to order at 7:12 PM.
MINUTES: Upon motion by Murray Levin, second by Debi Desrosiers, the Board
voted to approve the minutes of the February 8, 2000 meeting as written.
TREASURER'S REPORT: Debi Desrosiers reported that with 16.6% of the year
passed 14.4% of the budget had been expended The Treasurer's Report was placed
on file as submitted.
DIRECTOR'S REPORT: Kathleen Hutchins reported that the ongoing water problem
will be corrected w1th the installation of a chlorinator.
Kathleen reported that library programs continue to draw capacity crowds. Recent
programs included Clayworks sculpting, Read Across America Day, and Bards &
Biscotti. Upcoming programs include a Classical Youth Concert of Irish Music on March 15, 2000,
and three sessions with musician Papa Joe sponsored by FLOW on April 11, 2000.
Kathleen reported that 8,877 items were in circulation during February 2000. There
are 7564 patrons registered. Library volunteers logged 77.25 hours during February
bringing the year-to-date total to 147 volunteer hours.
Kathleen reported that shelves are being added and/or rearranged to accommodate
the growing library collection.
Kathleen presented the Annual State of the Library Report and the Annual Public
Library Report for 1999 to the Board. The Board expressed their gratitude to Kathleen
for the thorough and well written reports.
The Director's Report was placed on file.
OLD BUSINESS: Debi Desrosiers reported that the weathervane installation, and the sign
and light installation are awaiting warmer weather.
Kathy Ivey, Doug McDonald, and Pat Skinner reported that their work as the Personnel
Committee on personnel policy development has made great progress. Areas of development
include job descriptions, continuing education, grade/step compensation structure, and annual
reviews. J Gross thanked the Personnel Committee for their many hours of work in policy development.
J Gross reported that outdoor maintenance issues continue to need addressing.
Upon motion by Murray Levin, second by Doug McDonald, the Board voted that the Nesmith
Library Trustees co-sponsor a benefit golf tournament with the Friends of the Library (FLOW)
and the Windham PTA. Funds raised by the tournament are to be shared 50/50 with the Nesmith
Library and the Windham public schools libraries. The tournament will be held at the Windham
Country Club on August 28, 2000. The Board expressed their thanks to Murray for the quick and
thorough organization of the benefit tournament.
Pat Skinner reported that a reception for retiring Trustees Wendy Denneen, Kathy Ivey,
and Murray Levin is being planned for April 7, 2000.
Upon motion by Doug McDonald, second by Pat Skinner, the Board voted to enter non-public
session to discuss personnel issues in accordance with RSA 91-A:3. J Gross polled the Board:
Murray Levin, yes; Kathy Ivey, yes; Pat Skinner, yes; Wendy Denneen, yes; Debi Desrosiers,
yes; Doug McDonald, yes; J Gross, yes. Kathleen Hutchins remained in attendance.
On issue one (1), the Board voted to implement the grade/salary changes for staff
effective March 24, 2000 to be retroactive to January 1, 2000.
The next Trustees meeting will be held at the Library on April 11, 2000 at 7 PM.
The meeting adjourned at 10:06 pm.
Jena Day, Recording Secretary