NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

May 19, 1998

PRESENT: Patricia Skinner, Chairman; Lucie Lachance, Assistant Chairman, excused until 9:30PM; Wendy Denneen, Treasurer; Debi Desrosiers, Assistant Treasurer-, Kathy Ivey, Secretary; J. Gross, Member, Douglas McDonald, Member, Diane Mayr, Acting Library Director.

EXCUSED: Marc Lankin, Library Director.

GUESTS: Alberta Corvi, Lois Freeston, and Kim Monterio, Library staff.

Pat Skinner called the meeting to order at 7:08 PM.

Alberta Corvi, Lois Freeston, and Kim Monterio presented staff concerns over the implementation of the new computer system. Recent training at the library has uncovered some unresolved issues which Acting Director Diane Mayr, with assistance from J. Gross, will address with Sirsi. Pat expressed gratitude on behalf of the Board for the staff input.

MINUTES: Upon motion by Doug McDonald, second by J. Gross, the minutes of the April 21, 1998 meeting were approved as amended to reflect a date of May 14, 1998 for the NHLA Conference.

TREASURER'S REPORT: Wendy Denneen reported that with 33% of the year passed 31.2% of the budget had been expended. All outstanding bills have been paid.

ACTING DIRECTOR'S REPORT: Diane Mayr reported a 20% increase in circulation over the same period for 1997. New patron registrations increased by 49 bringing the patron total to 6793. Donations in memory of Lucille Binette and in honor of Dr. and Mrs. Murry Levin's 50th wedding anniversary have been received.

Interviews continue with candidates to fill two part time staff positions.

Upon motion by Wendy Denneen, second by Doug McDonald, the Board voted unanimously to close the Library on Saturday, May 23, 1998. Upon motion by Doug McDonald, second by Wendy Denneen, the Board voted unanimously to follow the town calendar for closure on Friday, July 3, 1998.

Diane reported that the May 14, 1998 NHLA Spring Conference was very worthwhile. Upon motion by Doug McDonald, second by Lucy Lachance, the Board voted unanimously to approve the purchase of two needed chairs for study stations. Diane will begin to investigate a table and chairs to replace other nonmatching pieces currently being used.

The Management and Personnel Team reported good communications at their recent meeting with staff members. Another meeting is being planned for July.

The Technical Network Team continues to address several problem areas including Email and electrical room furnishings.

The need for a Quiet Study Room Policy was discussed.

The need for a Bulletin Board Policy was discussed.

J. Gross reported that he has begun to consolidate material into a procedure notebook so that routine building maintenance can be performed.

Outdoor maintenance issues continue to be a concern to the Board.

The Collection Development Policy vote was tabled until the June meeting.

A list of unresolved building issues continues to be formulated and addressed.

After discussion, upon motion by Doug McDonald, second by Lucy Lachance, the Board voted unanimously to authorize Diane Mayr to hire two students to work 60 hours each at minimum wage to clean books and perform other needed tasks.

Wendy Denneen was excused at 10:30PM

Plans for shampooing the community room carpet were discussed. A commercial grade vacuum is being investigated.

The May 28, 1998 program for the N.H. Library Trustees Association was discussed.

Pat Skinner read a report from volunteer coordinator Mary Lee Underhill stating that 19 volunteers have logged 362 year-to-date hours at various tasks.

Arrangements for setting up and hosting Jonathan Day's Eagle Court of Honor were discussed.

Upon motion by Lucy Lachance, second by Doug McDonald, the Board voted to rescind action taken at the March 16,1998 meeting with regard to meetings during July and August 1998. The Trustees will meet during both July and August 1998.

Next Trustees meeting is Tuesday, June 9, 1998 at 7 PM.

Upon motion by Doug McDonald, second by Lucie Lachance, the Board went into nonpublic session to discuss personnel issues in accordance with RSA 91 -A:3. Pat Skinner polled each member: Wendy Denneen, excused; Debi Desrosiers, yes; Kathy Ivey, yes; J. Gross, yes; Lucie Lachance, yes; Douglas McDonald, yes; Pat Skinner, yes.

No action was taken.

Meeting adjourned at 11:50 PM.

Respectfully submitted,

Jena Day, Recording Secretary